💰 Meeting Cost Calculator
Find out how much your meetings really cost — and whether they're worth it.
Total Meeting Cost
$187.50
Cost Per Minute
$6.25
This meeting costs $6.25 per minute
Annual cost if weekly: $9,750.00
That's 37 fancy coffees per meeting
Why Calculate Meeting Costs?
Meetings are one of the biggest hidden costs in any organization. A simple 30-minute meeting with 5 people earning $75/hour costs $187.50 — and that's before counting context switching and lost focus time. Understanding these costs helps teams make smarter decisions about when to meet and when an email would suffice.
How to Use the Meeting Cost Calculator
- Enter the number of attendees — everyone in the room or video call
- Set the average hourly rate — include salary, benefits, and overhead for accuracy
- Adjust the duration slider to match your typical meeting length
- See real-time results including annual impact if the meeting recurs weekly
Tips to Reduce Meeting Costs
Consider cutting your meeting list in half. Use async communication, keep meetings to 15 minutes when possible, and always have a clear agenda. For more strategies, check out our Time Blocking Techniques Guide to reclaim your calendar.